As soon as your invoices are printed in your procurers, you see them in your system...
In organizations working with many procurers, entering incoming invoices into the system takes much time, and cost a lot. In classical method, invoices are printed, mailed, and entered ERP system by hand. Since companies use different systems, and applications, a lot of problems arise in transferring these invoices electronically. All process has been simplified by PaperWork EasyInvoice electronic invoice solution and a platform where different systems can talk to each other in the frames of standards.
PaperWork EasyInvoice solution is an application pack transferring intensive invoice traffic between you and your procurers from paper to electronic environment. While your procurers are printing invoice, its information is prepared electronically, signed digitally, encrypted, and transferred to center.
Application consists of two parts. It installs in user (procurer) side as a printer driver in the system. While user is preparing invoice, PaperWork EasyInvoice printer prepares invoice information electronically. Invoice details are sent automatically to predefined organization by encrypting. On the other side, PW EasyInvoice server compares incoming invoice information with existing procurers in ERP system and directs it to related workflow application for approval of invoice. If invoice comes from a new procurer, PW EasyInvoice directs it to workflow application for recognition. System can work integrated with any kinds of workflow and ERP applications.
Profits of EasyInvoice Solution:
- Consumption of less paper, and envelop.
- Decrease of invoice mailing expenses.
- Decrease of workload in communication department.
- Elimination of errors that results from manual entry of invoices into the system.
- Saving of labor and time.
- As soon as invoice is produced, center is informed, and it is taken into payment plan.
General Specifications:
- Validation of incoming information packets (SMTP, HTTP, FTP) is checked. Sender is informed when data is received.
- All communication details are kept in database. All processes performed can be reported by a detailed log.
- After invoice information is approved, it can be automatically sent to any system in XML format.
- 128-bit encryption support.
- Electronic Signature support.
- ERP
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